The final roster, before the first cab is planned.
Roster Sync pulls shift rosters from your HRMS or a daily file, collects pickup and drop requests from employees, and locks a clean list at each shift cut-off so routes are built on who is actually travelling.
| Employee | ID | Shift | Trip | Area | Status |
|---|---|---|---|---|---|
| Priya S. | EMP-20417 | 14:30 - 23:30 | Drop | Kankarbagh | Confirmed |
| Rahul K. | EMP-19882 | 14:30 - 23:30 | Drop | Boring Road | Confirmed |
| Ananya M. | EMP-21003 | 14:30 - 23:30 | Drop | Danapur | Changed |
| Imran A. | EMP-18460 | 23:30 - 08:30 | Pickup | Rajendra Nagar | Confirmed |
| Kavita R. | EMP-20991 | 14:30 - 23:30 | Drop | Bailey Road | Leave |
| Sanjay P. | EMP-17734 | 14:30 - 23:30 | Drop | Anisabad | Confirmed |
Everything that changes a roster, in one list.
Shift swaps, leave, ad-hoc drops and new joiners arrive from different places. Roster Sync reconciles them before planning starts.
HRMS sync
Scheduled pulls from your HRMS through its API or a nightly export. Shift, office and employee status come across without retyping.
Excel and CSV upload
A roster template for desks not ready to integrate. Column mapping is saved, so the same file works every day.
Employee requests
Employees opt in or out of a pickup or drop, request a one-off trip or change their address from the app.
Cut-off per shift
Each shift has its own request window. After cut-off, changes go to the desk for approval instead of straight into the plan.
Leave and swaps
Approved leave removes a rider from the list. Shift swaps move them to the right logout time automatically.
Reminders that close gaps
Employees who have not confirmed tonight's drop get a reminder before cut-off so the desk is not chasing them at 11 pm.
How a roster comes together on a working day.
Timings shown for an evening shift logging out at 11:30 pm. Each shift and office can have its own schedule.
HRMS sync
Tonight's rosters for every shift and office are pulled in.
Requests open
Employees see tomorrow's and tonight's trips and can change them.
Reminder
Riders who have not confirmed get one push and SMS reminder.
Cut-off
List locks for planning. Late changes need desk approval.
Hand-off
Final list goes to the AI Route Planner with addresses and rules.
Built around how transport desks already work.
Roster Sync does not ask your HR team to change anything. It reads what they already publish and adds the transport layer on top.
- Roster sources
- HRMS API, scheduled SFTP export, Excel or CSV upload
- Trip types
- Pickup, drop, both, one-off, recurring weekly
- Address handling
- Geo-pinned home address, change requests approved by the desk
- Cut-off rules
- Per shift, per office, with a separate window for weekends
- Audit
- Every request, approval and roster change logged with name and time
What Roster Sync keeps private
Rosters hold personal data, so access follows the same limits as the rest of Twrides.
- Home addresses are visible to the transport desk only, never as text to drivers
- HR fields not needed for transport are ignored during sync
- Address changes are confirmed on the employee's own app before they apply
About Roster Sync
Which HRMS platforms do you connect to?
What if an employee changes plans after cut-off?
Can different offices have different cut-offs?
Do employees have to install the app?
Close tonight's last trip with a green tick.
Bring one shift roster and your current vendor list. We plan, track and bill that shift on Twrides so your transport desk can compare it against last week.